Frequently Asked Questions

Food and Beverage

Who can provide the food needed for my wedding/event?

We offer a list of well-established and accomplished Exclusive Caterers from which you can contract for your wedding/event. These Exclusive Caterers are experienced with the unique nuances of wedding/event catering. Our Exclusive Caterers specialize in creating custom menus to fit any wedding/event theme and budget. 

Outside catering is permitted for a $1,500 flat fee. However, we encourage you to use one of our Exclusive Caterers. They are happy to accommodate special dietary needs and develop children’s menus when requested.

Are food tastings included?

Yes, food tastings for booked weddings/events are provided via our Exclusive Caterers. Please contact one of our Exclusive Caterers to discuss your menu options and schedule a food tasting.

Do you have bar services, and are there any restrictions on alcohol?

All alcoholic beverage service is managed by our Exclusive Beverage Provider – Barworks Catered Beverage Services. Barworks’ holds the liquor license and is responsible for the service of all alcoholic beverages. These services must be contacted directly by the client, who has secured the event space. Third-party planners and caterers will not be allowed to contract for alcoholic beverages. Your Event Manager must be notified in advance when under-aged guests will be in attendance. When liquor is available for quests, due to alcohol licensing requirements, clients must serve dinner or heavy hors d’oeuvres.

Logistics

How do I go about booking a wedding or event?

Contact our Event Sales Department at (714) 251-6720, and please try and book as soon as possible. Reservations must be confirmed no later than 30-days before the wedding/event date. Please be advised that the popular dates book as early as a year in advance.

Are tables and chairs included?

Yes, tables and chairs are included in the rental fee up to your guaranteed number of guests, not to exceed 400.

Do I need insurance for my wedding/event?

Yes, a certificate of insurance naming the Shadeteree Gardens as additionally insured is required for all weddings/events. Companies that provide liability insurance for weddings are www.theweddinghelper.com and www.wedsafe.com.

What cleaning is required for weddings/events?

We ask that you leave the grounds and event space in the same condition it was found. All equipment and décor brought in for your wedding /event must be removed after your wedding/event. Caterers/vendors are responsible for the collection and disposal of all trash that occurs as a result of the wedding/event. Dumpster space is limited, and in some cases, the client and/or the caterer/vendor may need to provide additional dumpsters.

What cleaning is required for weddings/events?

There are two intimate Getting Ready Suites on the property that include a Bridal Suite and Grooms’ Parlor.

Bridal Suite

The Bridal Suite is large enough to fit your entire bridal party. It includes a mini-refrigerator, full-length mirrors, swivel chairs, enough space to fit everyone’s bags, dresses, and accessories without clutter. Additionally, the bride will have enough room to hang her wedding gown.   Electrical outlets and power cords are provided for charging phones and playing music. Make-up artists and hairstylists will be able to access these outlets so they can work on multiple attendants at the same time!

Grooms’ Parlor

Brides are not the only ones who will be getting ready in style. Our grooms will be spoiled, too! The Grooms Parlor offers first-class accommodations for the groom, best man, and groomsmen. This getting ready suite offers special comforts including a big screen TV, bar, mini-refrigerator, full-length mirror, comfortable leather sofa, recliner, and a giant clock to make sure the groom is ready on time.

Is smoking and/or a cigar bar allowed?

To prevent wildfires, Shadetree Gardens is a non-smoking and non-vaping venue, including cigars.

Do you allow pets on the property?

Yes, we are a pet-friendly venue, and all legal animals, safe for all our guests, and under the continuous control of their owners are welcome. Certain restrictions may apply; please contact the management team for specifics.

What types of vendors will be permitted to support my wedding/event?

All clients are encouraged to work with our Preferred Vendors (see list) to personalize the venue for your wedding/event, includes DJs, entertainers, florists, photographers, and videographers.  All vendors and sub-contractors hired must sign the Shadetree Gardens Vendor Policies Agreement a minimum of one week before the wedding/event date.

How do I schedule a tour/site visit?

Our venue is under construction so that we can meet all your wedding and event needs as soon as possible. We expect to start hosting weddings and events in Fall 2020. Due to the COVID-19 pandemic, Tours/site visits are postponed until further notice. Please subscribe to our email list for updates.

Are other weddings/events scheduled on the same day?

Absolutely not! We want to ensure that your wedding/event goes as planned and is a fantastic experience. This way, our team is entirely focused on your wedding/event without any distractions.

Where do guests park?

Offsite parking accommodations will be made for your wedding /event, including luxury shuttle service. For larger weddings/events, we recommend a valet service.

Are there noise restrictions and/or curfews?

Shadetree Gardens is in an upscale residential neighborhood within the City of Escondido. Live bands, DJ’s and a variety of other live musical groups are encouraged for the enjoyment and success of your wedding/event. The noise curfews are:

  • Outdoor weddings/events must conclude by 10pm. 
  • Indoor (includes tents/canopies) weddings/events must conclude by midnight.

Your Event Manager will check a decibel meter throughout the evening to ensure that the wedding/event is within the allowed parameters. Shadetree Gardens also wants to be respectful to our neighbors.

What happens in the event of inclement weather?

Tents/canopies will be used when inclement weather is an issue. In these instances, we require that you rent a tent/canopy through our exclusive rental equipment provider Event Party Rentals. The Event Manager must approve the proposed size and location of all tents/canopies. Recommended sites for tents/canopies must not interfere with the Estate, avocado trees, or guest flow. Before approval of the tent/canopy, the Event Manager will coordinate the logistics with Event Party Rentals. A detailed drawing will be required a minimum of three (3) business days before the initial wedding/event date. Upon approval of the tent/canopy, the Event Manager will submit the footprint of all tent/canopy locations to the local fire department for permitting. Please note that refunds are not made due to inclement weather.

Wedding and Event Planning/Coordination

Our event and wedding planners/coordinators required?

We respectfully require all weddings to hire a professional wedding planner/coordinator. These professionals are experienced at running weddings with many moving parts. Your wedding planner/coordinator will maintain the agenda for the rehearsal, ceremony, and reception, as well as be responsible for assisting vendors in set-up and breakdown. 

For non-wedding related events, event planners are suggested but not required.